Privacy Policy

1. Information We Collect

We may collect the following categories of personal information:

2. How We Use Your Information

We use the information we collect for the following purposes:

• To deliver recruitment, talent acquisition, and staffing services
• To respond to enquiries and facilitate meeting scheduling
• To improve our website functionality and user experience
• To communicate relevant service updates or business information
• To maintain platform security and prevent fraudulent activity
• To fulfil our legal and regulatory obligations

We process your personal data only where we have a lawful basis to do so, including your consent, the performance of a contract, or a legitimate business interest.

3. Recruitment Data

If you submit your resume or candidate information through our website:

• Your information may be shared with prospective employers or clients strictly for recruitment purposes.
• We retain candidate data only for as long as necessary to fulfil legitimate hiring or business objectives.
• You may request deletion of your recruitment data at any time by contacting us using the details in Section 12.

4. Cookies and Tracking Technologies

Our website may use cookies, web beacons, and similar tracking technologies to enhance website performance and personalise your experience. Cookies are small data files stored on your device that help us understand how users interact with the website. You may manage or disable cookies through your browser settings at any time. Please note that disabling certain cookies may affect the functionality of some parts of the website.

5. Third-Party Services

To operate our website and deliver our services, we may engage trusted third-party service providers, including:

• Cloud hosting and infrastructure providers
• Analytics and performance monitoring platforms
• Calendar and appointment scheduling tools
• Communication and collaboration platforms

These third parties are permitted to process your personal information only to the extent necessary to provide their respective services to us, and are bound by appropriate confidentiality and data protection obligations.

6. Data Security

We implement reasonable technical and organisational safeguards to protect your personal information against unauthorised access, misuse, alteration, or disclosure. These include access controls, encrypted data transmission where applicable, and internal data handling policies. However, no method of electronic transmission or storage is entirely secure. While we take all reasonable steps to safeguard your data, we cannot guarantee absolute security.

7. Data Sharing

We do not sell, rent, or trade your personal information to any third party. We may share your data in the following limited circumstances:

• With clients or employers, for the purpose of recruitment and talent placement
• With service providers who support our business operations, under appropriate data protection terms
• With regulatory or legal authorities, where required by applicable law, court order, or governmental process

8. Your Rights

Subject to applicable law, including the DPDP Act, you have the right to:

• Access the personal information we hold about you
• Request correction of inaccurate or incomplete data
• Request deletion of your personal data ("right to erasure")
• Withdraw consent for processing activities based on consent
• Object to or restrict certain processing activities

To exercise any of these rights, please contact us using the details provided in Section 12. We will respond to your request within a reasonable timeframe and in accordance with applicable law.

9. Data Retention

We retain your personal information only for as long as necessary to fulfil the purposes for which it was collected, including compliance with legal, regulatory, or operational requirements. When data is no longer required, it is securely deleted or anonymised.

10. Children's Privacy

RPOHQ does not knowingly collect or process personal information from individuals under the age of 18. If we become aware that personal data has been collected from a minor without appropriate consent, we will take prompt steps to delete such information. If you believe a minor has provided us with personal data, please contact us immediately.

11. Changes to This Policy

We may update this Privacy Policy periodically to reflect changes in our practices, legal obligations, or operational requirements. Any updates will be posted on this page with a revised "Last Updated" date. We encourage you to review this Policy regularly. Your continued use of the website following the posting of changes constitutes your acceptance of the updated Policy.

12. Contact Us

For any privacy-related questions, requests, or concerns, please contact us at: